Event Durations

Can I enter a default duration for each event?

Yes. You can set a default duration for timed events in Admin Settings under Time Scales, labeled as "Default duration for timed events." If you need different defaults for various types of events, you can use an event action to intercept the event saving process and adjust the end time before saving it back to record. More details can be found in the Event Actions section.

Can calendar entries span multiple days?

Yes. Overnight appointments, which start on one day and end the next, are automatically shown on both days in DayBack.

For longer multi-day appointments, enter an end date in the "End" field when creating or editing an event. The event will then display on the calendar for each day from the start date through the end date.

Note: If your multi-day event has a start and end time, the calendar will color all the hours in between to indicate the event's duration on the Scheduling tab (if the appointment has a resource) and in the week views (except for the simple week view). This might be useful in some cases, but for events like "Business Retreat This Week," you might not want every hour of the week colored in. The best approach is to leave the times off of such multi-day events. Then, create additional events to indicate the start and end times, with one event for the start time and another for the end time.

Example: Business Trip

Imagine you are on a business trip for 5 days. Here are the event records you might create to reflect your trip. This way, only your flight times will appear in the hours column, leaving the rest of the week free for other events during your trip.

Record 1:

  • Start Date: April 4th
  • End Date: (blank)
  • Start Time: 6:37 am
  • End Time: (blank)
  • Description: Flight 304 Departs LA

Record 2:

  • Start Date: April 4th
  • End Date: April 9th
  • Start Time: (blank)
  • End Time: (blank)
  • Description: Business Trip in Hawaii

Record 3:

  • Start Date: April 9th
  • End Date: (blank)
  • Start Time: 2:30 pm
  • End Time: (blank)
  • Description: Flight 706 Departs Hawaii

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