Your DayBack for FileMaker Account

Your account in DayBack is much like the accounts you have in any of the other online applications you use.

In this article

Signing Out or Switching Accounts

DayBack includes a FileMaker script that will sign you out of your account so you can sign into another. This can be useful if your trial has expired and you'd like to sign into another account.

To sign out, select "Script Workspace" from FileMaker's Script menu, the search for the script named "Sign Out - DayBack". Select the script and click the "run" triangle to sign out as shown below.

Note: to be safe, quit FileMaker and then reopen your file after you've signed out this way.

You can also sign out by clicking on the 3-dots menu in the upper right and clicking "Sign Out" (those dots are sometimes replaced by a green envelope if you have unread announcements):

How Many DayBack Accounts Does Each User Need?

Usually just one. Though developers may have several. The account in DayBack stores your settings and those include the field mapping for showing your FileMaker tables in DayBack. Since this field mapping varies from file to file, you'll likely have a separate DayBack account for each FileMaker solution that contains DayBack. For users, that's just one account, but FileMaker developers will likely have one account for each DayBack-enabled solution they work on: though in some cases those may share an account with a client who's also a DayBack admin.

DayBack is sold per user, and users aren't necessarily everyone in your company, just those people who need access to the DayBack Calendar interface. 

Managing Multiple Accounts as a Developer

If you're logging into multiple DayBack solutions as part of your work, it's a good practice to sign out of DayBack before and log back in before getting to work. If you had "remember me" checked when you last signed in, DayBack remembered you in local storage and signed you into the last DayBack group you used (groups are described below). You'll want to sign out in the new calendar before logging in again. Signing out is described above.

Developers like you have a few options to make this easier. 

Just as you need a FileMaker account in each of your client's solutions, you need a DayBack account in each as well. For many of them, you'll likely log in as one of your users, but if you'd like your own account, you can do that too. Just remember that you'll need to use a unique email address for each account.

The easiest option is to configure DayBack to automatically sign users based on their FileMaker login or user record. This way, DayBack picks up your FileMaker user/account, and neither you nor your clients need to log into DayBack after having logged into the FileMaker solution. Here's a description of how to set that up: Creating and Signing-In Users Automatically in DayBack For FileMaker

If you're not logging in as one of your client's users, the automatic user creation above may add you as a new user to your client's DayBack account. And they may not want to pay for that additional "user." If that's the case, we can add a free developer user to any DayBack account you're working with which already has at least three users. Just let us know which deployments you'd like this dev account added to. It's probably easiest to send us the email address of one of the DayBack admins, or you can send us the account's "group token" found on the "Me" tab of DayBack's admin settings under "Users and Billing."  

What's Linked to My DayBack Account? Can I Share My Account with Another User?

Each DayBack account supports three simultaneous logins-- be that a user and a developer sharing the same account, or a user logged into their laptop and desktop at the same time. (Please get in touch if you need a plan where more than 3 simultaneous logins are permitted--for example, you have a semi-public WebDirect site where users log in anonymously.)

In addition to the field mapping and settings, your DayBack account contains your bookmarks and, if you're using DayBack with Google, Office 365, or Basecamp calendars, it also includes permission to access those calendars. Keep this in mind when sharing your DayBack account as you're also sharing access to these calendars and to your bookmarks. 

What is My DayBack "Group"?

You have a personal account in DayBack, described above, and you're also part of a "group": a collection of users that share the same configuration in DayBack. A group is like your "company's" account. 

A number of things are shared across all the users (personal accounts) in your group. Users in a group share the same settings in Admin Settings, including which sources are visible for the users of that group. That includes custom actions, event actions, button actions, and CSS. Any bookmarks shared beyond "just me" are available to the group.

If you're a DayBack admin, you can invite new users into your group on the "Users & Billing" tab inside DayBack's Admin Settings.